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Question: How do I share my calendar in Outlook?

Answer: Here is a short guide to calendar sharing in Outlook, including adjustment of permission levels.

1. Open Outlook, and click on Calendar, typically a tab in the lower left hand corner. (Alternately, click on Go > Calendar from the menu bar).
   
2. Notice the listings under My Calendars. Click the double arrow to expand this tab, if necessary. Right-click on the calendar you wish to share, and select Properties from the drop down menu that appears.
   
3. In the Calendar Properties window that appears, click on the tab marked Permissions and then click on the button labeled Add.
   
4. In the Add Users window that appears, type in the name of the person you wish to add (enter the last name first). Select the desired name from the listings by highlighting the name and then click Add and OK.
   
5. In the Calendar Properties window remaining, click on the new user’s name and the bottom part of the permissions screen will change to display that user’s permissions. On this screen, you can modify this user’s level of access to your calendar
6. When finished, click Apply and then OK

Congratulations! You've finished adding a user and adjusting permission levels. All you need to do now is invite the user to add your calendar.

1. Right click on your calendar and select Share Calendar from the drop down menu. This should open up an e-mail with the subject, "Sharing invitation: Your full name – Calendar.” Send this email as you would normally do.
   
2. The recipient will receive an email with a link titled "Open this Calendar.” When they click on this link, it will automatically add your calendar to their calendar list within Outlook.

For more information on calendar and account sharing in Outlook, please refer to the following UITS article: http://kb.iu.edu/data/aisw.html. For assistance, please call the AIT help desk at (812) 855-5924, or send an email to: aithelp@indiana.edu.


Last updated: Oct. 2008